![]() They help you to aggregate, summarize, finding insights and presenting a large amount of data in. You can always ask an expert in the Excel Tech Community or get support in the Answers community. Pivot tables in Excel are excellent tools for analyzing data. Excel 2013: Go to the PivotTable Tools: Analyse tab > Fields, Items & Sets > Calculated Field. You also see the percentage of the grand total for each region (in rows 6 and 9). Before you can add a Calculated Field you must actually insert a PivotTable, and then with any cell in the PivotTable selected Excel 2007 & 2010: Go to the PivotTable Tools: Options tab > Fields, Items & Sets > Calculated Field. Below, the "Sum of 1/1/14" field is shown twice in the PivotTable report, so you can see the value for each city and their parent (the East or West region). In the example shown above, three value fields were added a second time to the Values area they have "_2" appended to their names. In the Field List, drag the field you want to duplicate to the Values area, and place it right below the same field. ![]() To show calculations side by side with the values they’re based on (for example, to show the % of Grand Total next to the subtotal), first you need to duplicate the value field by adding it more than once. ((value in cell) x (Grand Total of Grand Totals)) / ((Grand Row Total) x (Grand Column Total)) (value for the item) / (value for the parent item of the selected Base field)ĭisplays values as the difference from the value of the Base item in the Base field.ĭisplays values as the percentage difference from the value of the Base item in the Base field.ĭisplays the value for successive items in the Base field as a running total.Ĭalculates the value as a percentage for successive items in the Base field that are displayed as a running total.ĭisplays the rank of selected values in a specific field, listing the smallest item in the field as 1, and each larger value with a higher rank value.ĭisplays the rank of selected values in a specific field, listing the largest item in the field as 1, and each smaller value with a higher rank value. (value for the item) / (value for the parent item on columns) (value for the item) / (value for the parent item on rows) The following calculation options are available:ĭisplays the value that is entered in the field.ĭisplays values as a percentage of the grand total of all the values or data points in the report.ĭisplays all the values in each column or series as a percentage of the total for the column or series.ĭisplays the value in each row or category as a percentage of the total for the row or category.ĭisplays values as a percentage of the value of the Base item in the Base field. ![]() Select More Options on the menu if you don't see the choice you want listed.Ĭlick the calculation option that you want to use. Note: In Excel for Mac, the Show Values As menu doesn't list all the same options as Excel for Windows, but they are available.
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